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Privacy Policy

How we collect, use, share, and protect personal information.

Effective date: January 1, 2026

This Privacy Policy explains how TalentAtlasHQ collects, uses, shares, and protects personal data when you use our website or engage our services. This Policy is designed to support clients primarily in the United States, and may also apply to clients in Australia, Canada, and the European Union, where applicable.

Related Legal Documents

This Privacy Policy is part of our legal framework and should be read alongside:

1. Information We Collect

We may collect the following categories of information:

  • Contact and business information (name, email, company name, role/title, phone number).
  • Client onboarding and service data you provide to perform services (for example: accounting access details, vendor lists, and bookkeeping instructions).
  • Billing and transaction information (billing contact, payment status, invoices). Payment details are processed by payment providers and are not stored by us directly.
  • Technical and usage data (IP address, device identifiers, browser type, pages viewed, approximate location derived from IP).
  • Cookies and tracking data as described in our Cookie Policy (when available).

2. How We Use Information

We use personal data to:

  • Provide, deliver, and improve services (including account setup, communication, and support).
  • Process payments, manage subscriptions, and prevent fraud.
  • Maintain security, system integrity, and operational continuity.
  • Comply with legal obligations and enforce our terms and policies.
  • Analyze site usage to improve performance and user experience.

3. Legal Bases for Processing

Where required by applicable law, we rely on one or more of the following legal bases: performance of a contract, legitimate interests, compliance with legal obligations, and consent (for example, certain cookie settings).

4. Sharing and Disclosure

We may share information with trusted service providers and partners strictly for service delivery and operations, such as: payment processors, hosting providers, analytics providers, and email/communication services. We do not sell personal data.

5. International Data Transfers

TalentAtlasHQ is operated by EngineerTrade LLC (Wyoming, USA). Service delivery may involve providers or affiliates in other jurisdictions, including the Philippines. Where required, we use reasonable safeguards for cross-border transfers (for example, contractual measures).

6. Data Retention

We retain personal data only as long as necessary for the purposes described in this Policy, including service delivery, audit/operations needs, dispute resolution, and compliance with legal requirements. Retention periods vary depending on the nature of the data and applicable obligations.

7. Security

We maintain reasonable administrative, technical, and organizational safeguards designed to protect personal data against unauthorized access, misuse, loss, or alteration.

8. Your Rights

Depending on your jurisdiction, you may have rights to request access, correction, deletion, portability, or restriction of processing, and to object to certain processing. To exercise these rights, contact us using the details below.

9. Client Data and Bookkeeping Records

When we handle bookkeeping-related records, you remain responsible for the accuracy and completeness of the information you provide and the outputs used for tax, legal, payroll, or regulatory purposes.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be posted on this page with an updated effective date. Continued use of the site or services constitutes acceptance of the updated Policy.

11. Contact

Privacy-related requests may be sent to: privacy@talentatlashq.com

Related Legal Documents