How It Works | TalentAtlasHQ

Approval-first operations

Upfront approval before we start

Before any work begins, you see the full cost stack in writing — **salary, statutory benefits, tools/allowances, and the 15% fee** — and you approve it. No hidden add-ons. No “all-in” guessing.

1

Scope + systems intake

We confirm your transaction volume, categories, reporting needs, and your accounting system (QuickBooks or your preferred stack).

Output: scope summary + access checklist.

2

Cost breakdown + approval

You receive the exact monthly cost stack in writing, including salary, benefits, workspace, and any amortized equipment. You approve the budget and pre-pay before any staffing or work begins. No surprises.

Unused balances (e.g., tools/allowances) are reconciled monthly and credited/returned. If the engagement ends before equipment amortization is complete, the remaining balance becomes payable. Output: approved + pre-funded sheet.

3

Dedicated bookkeeper assigned (full-time only)

A full-time PH bookkeeper is assigned exclusively to your books. No rotation. No shared queue.

Output: named assignee + operating cadence.

Transaction control

Work flows through an approval gate

Transactions don’t silently “post and disappear.” Items flow into an inbox, get categorized with receipts attached, and **you approve what matters before month-end close**.

What you approve

New vendors + payees
Unusual/large expenses (threshold-based)
Category/account mapping for edge cases
Reclasses and corrections that impact reporting

What we handle automatically

Receipt collection + attachment hygiene
Recurring categorization rules
Bank feed cleanup and matching
Month-end reconciliation checklist

Monthly close

Reconciliation + audit-ready output

At month end, we reconcile accounts, finalize the close, and provide clean exports and documentation. If actual costs come in lower (e.g., unused tools/allowances), those are **reconciled and returned/credited**.

4

Monthly close checklist

Reconciliations, exception review, and reporting package prepared on schedule.

Output: month-end close pack.

5

Monthly reconciliation + credits

We reconcile any variable items and apply credits/return unused balances where applicable.

Output: reconciliation statement + credit log.

6

Exports for your CPA / leadership

PDF/Excel reports, audit trail, and structured backups available anytime.

Output: exports + documentation archive.