Example: Full-Time Bookkeeper
Below is a representative monthly cost structure for a full-time, dedicated Philippine bookkeeper. Your exact numbers may vary slightly based on role seniority and statutory rates, but the structure never changes. Long-term statutory obligations (such as separation pay) are not part of monthly billing and apply only under specific legal conditions. Workspace costs vary slightly by location and availability but are always disclosed and approved in advance.
This illustrates what you approve and what you pay. No FX padding. No hidden margins. No surprises.
Statutory benefits include employer contributions to SSS, PhilHealth, Pag-IBIG, and pro-rated 13th month pay.
Tools & allowances cover standard laptop and internet contribution and pre-employment medical (amortized).
How pre-pay works: You pre-pay the approved monthly estimate upfront. If actual costs are lower, the difference is credited or refunded the following month. If costs exceed the estimate, no additional charge is made without your explicit approval. Hardware is amortized monthly; if the engagement ends before the amortization period is complete, the remaining balance becomes payable. Workspace and equipment costs are shown as an illustrative midpoint and may vary slightly by location and availability.
What’s Included
- Full-time dedicated bookkeeper (exclusive to you)
- Legal Philippine employment & compliance
- Approval workflows & audit trail
- Professional working space with power, internet, and physical security
- Monthly reconciliation & credits if applicable
- Reporting exports for leadership or auditors
The 15% service layer covers
- Recruiting, screening, and onboarding
- Employment compliance and payroll processing
- HR oversight and performance management
- System access, security, and audit trail
- Ongoing support and escalation
What’s Not Included (Unless Explicitly Agreed)
- Separation pay may apply if the engagement is terminated after the employee has reached the statutory tenure threshold (for example, after five months, with the sixth month marking regularization), and only in circumstances defined by local labor law.
- Overtime, night differential, or holiday premiums unless requested
- Client-provided business software, licenses, or subscriptions (for example, accounting platforms or ERP systems)
- Hardware is amortized monthly. If the engagement ends before the amortization period is complete, the remaining balance becomes payable. Any upgrades or specialized equipment beyond a standard work laptop are not included unless approved separately.
- Local travel or on-site client work